How to structure your form

Date adopted: 
February 21, 2018
Last update: 
August 28, 2020

Think of forms as a sequence of related tasks the user must complete to achieve an end.

Break your form content into these sections.

Header section

The main elements in the header are the Government of Yukon logo and the title of the form. In some cases, you can include the branch or program name.

Title of the form

The title should be concise. Avoid using words like “form” or “sheet.” See the standard for writing titles for web pages and naming your service for additional advice.

Government of Yukon logo

The size and position of the Government’s logo is standardized and identical on all forms. See the logo brand standard.

Instructions section (optional)

This is an optional section. Forms should clearly guide the user from start to finish. There are instances where further instructions might be needed.

For example, a form may have eligibility limitations or unique submission requirements. 

Simple instructions will appear in the header section. Complex or multi-page instructions will be placed on a cover page preceding the form.

Body section

The body is the main section of the form. This is the section where you collect the form data.

Break the body content up by using headings and sub-headings. This will make the form easier to scan and create visual separation.

Group fields in these sections according to function. For example, all contact information can be grouped and usually appears as Section 1. Signatures are usually grouped at the end of the form with a declaration or authorization statement. 

Office-use only section

Office-use only sections are included when departments need to attach specific information directly on a submitted form. For example, the date a form was received, whether or not it was approved, and who approved it.

These sections will be boxed with a grey background. They typically appear at the bottom of the last page. They don't have any interactive functions to prevent users from typing in this space.

The fine print

You must include the following disclaimers.

  • Access to Information and Protection of Privacy (ATIPP) if your form collects personal information. Contact your department ATIPP coordinator for advice writing this text.
  • Health Information Privacy and Management Act (HIPMA) if your form collects medical information.
  • French gender disclaimer for all bilingual or French forms. The French Language Services Department will provide you with this text during translation.

We'll assign a form a YG number when we create it. This is a unique number that identifies official government forms and tracks versioning.

If your form is printed on no carbon required (NCR) paper, you must provide routing instructions. For example, yellow copy to client, green copy to department.