Prediscovery and intake follows conception and ideation in the service and website design and delivery process. This is where we get into project planning.
The purpose of pre-discovery is to determine eServices involvement in a project. We do this by meeting with the department service owner for a pre-discovery meeting.
The main focus of this meeting is to learn more about the project. We do this by going through the pre-discovery checklist with the service owner.
Once the checklist is complete, eServices will review the information and produce a pre-discovery report. If we determine we have a role in the project, we'll move it along to our intake process.
Intake focuses on planning the project. We outline the scope, plan client involvement and plan the project.
Outline the project scope
The project scope includes:
- defined business outcomes;
- a planned content migration approach;
- a planned French translation approach; and
- a project communications plan.
Plan client involvement
When we plan client involvement we look to:
- establish a plan for the Privacy Impact Assessment (PIA);
- establish a plan for the Security and Threat Risk Assessment (STRA);
- plan our approach to management approvals; and
- clarify project roles and responsibilities.
Plan the project
Planning the project involves:
- identifying the project manager;
- holding the project kick-off meeting;
- producing a project schedule; and
- completing the project intake checklist.
Other questions we'll dig into in pre-discovery and intake include:
- is a vendor needed and, if so, for what phase(s) and activities?
- will discovery and prototype development (alpha) be combined?