What is a data collection notice?
The data collection notice is the section of a form where you let people know:
- how you are going to use the information they input;
- the authority under which you are collecting the information; and
- how they can contact the government to find out more about how you collect, use and disclose this information.
Your data collection notice is specific to your form and its relevant legislation. You can speak with your department ATIPP coordinator to help you write your notice.
Data collection notices for web forms
Data collection notices for PDF forms
The data collection notice for PDFs follows the Instructions section. Try to apply the online design pattern for data collection notices.
Exception to following the data collection notice online design pattern
Space is often at a premium for PDF forms. Your forms designer will work with you to find the balance between applying the online design pattern and ensuring everything fits in the form so it follows the form design standards.
Both should follow the online design pattern in how they are structured.
Writing a data collection notice
Data collection notices can be wordy and hard for people to understand. And it's important information for people to understand.
Writing standard: 6 to 9 reading grade level.
Example of a data collection notice before and after
Data collection notice before it was rewritten
The data collection notice in this example is very hard to scan. It's rated as a post-graduarte reading grade level and both sentences are ranked as very hard to read.
Personal information contained in this form is collected under the authority of Section 29(c) of the Access to Information and Protection of Privacy Act, and used for the purposes of determining eligibility for full and part-time early childhood education bursaries administered by Early Learning and Child Care. Questions on how this information is used, disclosed and collected should be directed to the supervisor, Early Learning and Child Care, Education, at 867-667-3492, or toll free at 1-800-661-0408 extension 3492, or in writing at E-23, Box 2703, Whitehorse, Yukon, Y1A 2C6
Data collection notice after it was rewritten
This version has been rewritten to follow the government’s online design pattern for data collection notices and writing for the web guidance. It is much easier to scan and is rated at a reading grade of 7 so it's easier for more people to understand.
A note about privacy
We collect personal information in this form:
- under the authority of Section 29(c) of the Access to Information and Protection of Privacy Act: and
- to determine eligibility for full and part-time early childhood education bursaries we administer.
For more information about how we collect, use and disclose this information contact:
Department of Education
Early Learning and Child Care supervisor
Phone: 867-667-3492 or toll free in the Yukon: 1-800-661-0408 ext. 3492.