Forms are documents that collect data for the purpose of providing services. A form is often the public's first point of contact with a government program.
Official Government of Yukon forms
Government forms are considered official forms if they:
- request personal, confidential, or medical information from the public or government staff; or
- they must adhere to any of the government's acts, regulations, or other legislation.
These forms must go through eServices to ensure they meet the government's standards. Find out how to request an official form.
Examples of unofficial forms
Your form does not need to go through eServices in these instances:
- it's a template your user will customize. For example, procurement documents;
- internal government communications like contact notes or briefing notes;
- spreadsheets, graphs, or charts that facilitate an employees workflow. For example, ledgers or time sheets; or
- documents with fillable fields that move outward from the government, rather than inward. For example, a generic letter that auto fills recipient information.
Email forms@gov.yk.ca to find out if your form should be official or not.
Prescribed forms
Some forms are prescribed into acts or regulations. This means you can only collect information identified in the legislation.
Prescribed forms dictate the "content" of the form, but not always the "style" of the form. There are some exceptions to this rule, depending on the specific act.
"Content" refers to the data that you are collecting from the user. For example:
- name;
- date of birth;
- contact information;
- licence or permit numbers; and
- signatures.
"Style" refers to the design, layout, and format. For example:
- branding;
- writing style;
- graphic design;
- platform limitations (print vs. online); and
- accessibility needs.
Creating or editing a prescribed form
Departments must ensure the content in the form complies with the applicable legislation. Changes to prescribed forms may have legal repercussions. Check with your policy people first.
When you submit a forms request, state that the form is prescribed.
The forms designer will apply the government's design standards to the form. They will do this in a way that respects the form's content restrictions.
Types of forms we produce
You may need a single solution or a combination of options. This will depend on your audience.
A form has a single YG number and will collect the same data no matter how it is shared with the public.
We produce the following types of forms: