Make sure your PDF should be on the website
Avoid uploading a PDF if it duplicates information already on Yukon.ca or if the information is important and should be on its own web page. Your document should only be on Yukon.ca if it helps a user complete a task.
Follow the government’s file naming standard
- Write a clear, concise name. This is usually the name of the document. Avoid using words like "finalEdit" or "Web-version" in the file name. Also omit words such as "the", "and" and "of" and so on.
- Use lowercase letters.
- Separate words with hyphens (not underscores).
- Use the correct prefix to reflect your department.
Use the correct prefix when naming your department files
Store files on Yukon.ca in separate department folders. We also organize files by using a set of prefixes.
Yukon.ca corporate files
File name prefix: corp
Example: corp-budget-2018.jpg
News release files
File name prefix: news
Example: news-highway-construction-projects-2018.jpg
Community Services
File name prefix: cs
Example: cs-pay-property-tax.pdf
Economic Development
File name prefix: ecdev
Example: ecdev-cdf-annual-report-2013-14.pdf
Education
File name prefix: edu
Example: edu-mary-lake-bus-schedule.pdf
Energy, Mines and Resources
File name prefix: emr
Example: emr-peel-land-use-plan.pdf
EngageYukon.ca
File name prefix: engage
Example: engage-camping
Environment
File name prefix: env
Example: env-bear-safety.pdf
Executive Council Office
File name prefix: eco
Example: eco-summer-camps-2018.pdf
Finance
File name prefix: fin
Example: fin-budget-2018.pdf
French Language Services Directorate
File name prefix: flsd
Example: flsd-bonjour-yukon-guide.pdf
Health and Social Services
File name prefix: hss
Example: hss-whitehorse-continuing-care-facility-functional-program-2014.pdf
Highways and Public Works
File name prefix: hpw
Example: hpw-atipp-requests-september-2017.pdf
Justice
File name prefix: jus
Example: jus-applying-initial-family-order.pdf
Public Service Commission
File name prefix: psc
Example: psc-interview-relocation-expense-directive.pdf
Tourism and Culture
File name prefix: tc
Example: tc-historic-sites-nomination-guidelines.pdf
Women’s Directorate
File name prefix: wd
Example: wd-joint-submission-to-gc-national-inquiry-missing-murdered-indigenous-women-girls
Yukon Development Corporation
File name prefix: ydc
Example: ydc-annual-report-2018
Yukon Housing Corporation
File name prefix: yhc
Example: yhc-pest-policy.pdf
Yukon Liquor Corporation
File name prefix: ylc
Example: ylc-price-list-summer-2017.pdf
Naming files in French
All documents on Yukon.ca should be translated into French.
When you name your file, use a French name that follows the file name standard.
For example, the French version of the English file name “cs-pay-property-tax.pdf” would be “cs-payer-impot-foncier.pdf”.
Maintaining your files
When you delete a file, it's important you delete the English and French versions from the appropriate folder in Drupal. This will ensure there are not multiple versions of documents and the up-to-date, correct version is always the 1 you're referencing on the site.